Information Management Specialist

Information Management Specialist
Location: Minneapolis, MN (Hybrid)
Employment Type: Direct Hire | Full-Time
Compensation: $45,000 – $55,000 per year
Benefits: Comprehensive Benefits Package | Relocation Assistance | Interview Expenses Covered
Visa Sponsorship: Not Available

Position Overview

HireNow Staffing is partnering with a nationally recognized law firm to identify a detail-driven Information Management Specialist for its Minneapolis office. This role plays a critical function in safeguarding client and firm data integrity through precise file tracking, records coordination, and compliance with established information governance standards.

The ideal candidate demonstrates proven professional stability, strong organizational discipline, and the ability to manage both physical and electronic records in a structured, policy-driven environment. Candidates with frequent short-term roles will not be considered.

Core Responsibilities

Records & File Management

• Maintain accurate tracking of physical and electronic records using firm-approved systems.

• Index, label, and organize files and containers to ensure audit-ready accuracy.

• Coordinate file transfers between offices, departments, and approved third parties.

• Process file retrieval, storage, and destruction requests in accordance with firm policies.

Information Governance & Compliance

• Ensure adherence to internal records retention schedules and compliance standards.

• Review physical and electronic materials prior to storage or disposition.

• Monitor and maintain organized storage areas to prevent data loss or misfiling.

• Support audits and internal reviews related to information management procedures.

Operational Support & Reporting

• Generate reports and activity metrics related to records management workflows.

• Track barcoding, container movement, and document indexing activity.

• Identify opportunities to streamline processes and improve efficiency.

• Assist with internal training initiatives related to file tracking and compliance standards.

Cross-Department Collaboration

• Partner with attorneys, legal assistants, and administrative teams to support case file accuracy.

• Respond promptly to file-related inquiries and time-sensitive requests.

• Maintain professional discretion when handling confidential and sensitive information.

Required Qualifications (Non-Negotiable)

• Bachelor's degree OR minimum 2–3 years of professional services or administrative experience.

• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Strong written and verbal communication skills.

• High attention to detail and organizational accuracy.

• Ability to manage multiple priorities while meeting deadlines.

• Proven employment stability (candidates with frequent short-term positions will not be considered).

• Authorized to work in the United States without current or future sponsorship.

• Ability to work hybrid onsite in Minneapolis, MN.

Preferred Qualifications (Strongly Emphasized)

• Experience in records management, information governance, or file tracking.

• Background in a law firm or other professional services environment.

• Familiarity with records tracking platforms such as iCompli or comparable systems.

• Experience supporting compliance-driven or policy-regulated environments.

• Process improvement or workflow optimization exposure.

Disqualifying Factors

• No degree and less than two years of professional services experience.

• Lack of demonstrated Microsoft Office proficiency.

• History of unstable employment or repeated short-term roles.

• Seeking fully remote work.

• Requires visa sponsorship now or in the future.

HireNow Staffing Disclaimer

HireNow Staffing is acting as a direct placement partner for this role. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifi