Legal Assistant

Legal Assistant
Location: Manhattan, New York (Hybrid)
Employment Type: Direct Hire | Full-Time
Compensation: $70,000 – $87,000 per year
Benefits: Comprehensive Benefits Package
Visa Sponsorship: Not Available

Position Overview

HireNow Staffing is partnering with a highly regarded law firm to identify a seasoned Legal Assistant for its Manhattan office. This role is designed for a legal professional who understands the pace, precision, and discretion required in a sophisticated legal environment.

The successful candidate will provide high-level support to attorneys and legal staff, maintain organized workflows, and ensure seamless administrative execution. Candidates must demonstrate employment stability and proven experience within a law firm setting. Applicants with frequent short-term roles will not be considered.

Core Responsibilities

Attorney & Practice Support

• Provide comprehensive administrative assistance to assigned attorneys, ensuring all deliverables meet strict deadlines and quality standards.

• Prepare, format, and finalize legal documents including pleadings, correspondence, agreements, and internal memoranda.

• Maintain active calendaring of court dates, deadlines, and client meetings with precision and accountability.

• Coordinate complex scheduling across multiple stakeholders.

Document & Case Management

• Proofread and edit legal materials for grammar, formatting consistency, and accuracy prior to distribution or filing.

• Manage electronic filing processes with state and federal courts.

• Organize and maintain both digital and physical case files in accordance with firm protocols.

• Track pending matters and proactively follow up to ensure timely progression.

Client & Court Interaction

• Serve as a professional point of contact for clients, opposing counsel, and court personnel.

• Coordinate meeting logistics, prepare materials, and ensure confidentiality standards are upheld.

• Draft and manage routine correspondence under attorney supervision.

Administrative & Billing Support

• Assist with time entry review, billing support, and preparation of related documentation.

• Process expense reimbursements and support reporting requirements.

• Track continuing legal education (CLE) credits and related compliance items as needed.

• Maintain organized records and workflow tracking tools.

Required Qualifications (Non-Negotiable)

• Minimum of 3 years of legal assistant or legal administrative experience within a law firm.

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Demonstrated experience proofreading and formatting complex legal documents.

• Experience with electronic court filing systems.

• Ability to manage competing deadlines in a fast-paced environment.

• Professional written and verbal communication skills with client-facing experience.

• Proven employment stability (no frequent short-term tenures).

• Authorized to work in the United States without current or future sponsorship.

• Ability to work onsite in Manhattan as business needs require.

Preferred Qualifications (Strongly Emphasized)

• Experience supporting multiple attorneys simultaneously.

• Familiarity with legal document management platforms (e.g., iManage, InTapp, LMS+, Kofax/Nuance).

• Experience assisting with billing processes and expense tracking.

• Exposure to litigation procedures, probate matters, or complex practice areas.

• Strong organizational systems mindset with the ability to anticipate attorney needs.

Disqualifying Factors

• Less than 3 years of legal assistant experience.

• No prior experience within a law firm or legal services environment.

• Lack of Microsoft Office proficiency.

• No experience formatting or proofreading legal documents.

• Unstable work history with multiple short tenures.

• Seeking fully remote work.

• Requires visa sponsorship now or in the future.

HireNow Staffing Disclaimer

HireNow Staffing is acting as a direct placement partner for this role. All candidate information is handled confidentially and evaluat