Proposal Specialist

POS-30924

HubSpot’s Sales Demand, Strategy, & Operations team is on a mission to help our sales teams close more impactful, complex deals as we continue to grow upmarket. As part of that mission, we’re building out our Proposal & RFP support capabilities within Deal Desk in EMEA.

We’re looking for a Proposal Specialist to support our EMEA sales organisation by managing and delivering high-quality proposals, RFPs, and written sales responses at scale. This role will partner closely with Sales, Solutions Engineering, Marketing, Legal, and our Services Partners to help articulate HubSpot’s value to prospective customers — particularly in complex, enterprise-level opportunities.

This is a net-new role created to support increasing proposal volume as HubSpot continues to grow in the upmarket and enterprise space across EMEA.

In this role, you’ll get to:

• Own and manage end-to-end proposal and RFP responses for EMEA, supporting a high volume of complex, non-standard sales opportunities
• Partner closely with Sales, Solutions Engineering, Deal Desk, Marketing, Legal, and Partners to gather inputs and produce clear, compelling, and accurate proposal content
• Translate technical, commercial, and legal inputs into customer-ready narratives tailored to each buyer’s needs
• Edit, refine, and quality-check proposal responses to ensure clarity, consistency, and alignment with HubSpot’s brand and value proposition
• Leverage AI tools thoughtfully to accelerate proposal creation while ensuring accuracy, fact-checking, and high-quality outputs
• Navigate ambiguity and shifting priorities in a fast-moving, upmarket sales environment
• Contribute to the continuous improvement of proposal processes, templates, and content libraries to support scale
• Support sellers across EMEA handling hundreds of proposals annually

We are looking for someone who:

• Has 1-3 years experience in a proposal, bid, RFP, pre-sales, sales support, or similar role
• Comes from a tech, SaaS, or professional services background (e.g., software, consulting, legal, accounting)
• Is extremely strong in written communication, copy editing, and content structuring
• Is comfortable working in ambiguity and can adapt quickly as deal needs evolve
• Thrives in highly cross-functional environments and enjoys collaborating with multiple stakeholders
• Is detail-oriented and able to manage multiple proposals simultaneously without sacrificing quality
• Has strong judgment and knows how to assess risk, accuracy, and relevance in proposal content
• Is comfortable using AI tools for drafting, research, and validation — and understands both their strengths and limitations
• Is flexible, resourceful, and proactive in solving problems
• Understands the dynamics of sales teams and how to support sellers effectively during high-pressure deal cycles
• Is passionate about helping HubSpot’s customers succeed as we move further upmarket

Even better if you have:

• Experience supporting enterprise-level or upmarket sales motions
• Familiarity with CRM platforms and sales tooling (e.g., HubSpot)
• Experience working with RFPs across EMEA markets (public & private sector)
• A background or interest in marketing, design, or content strategy
• Experience improving proposal processes, templates, or knowledge basesFrench language proficiency