Talent Operations Specialist

WHO WE ARE

Apex Fintech Solutions (Apex) powers innovation and the future of digital wealth management by building tech-forward solutions that help simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech software enables us to support clients such as Stash, Betterment, SoFi, Webull, and eToro, amongst many others; collectively, Apex powers access to the stock market for over 22+ million end customers.

At Apex, we are changing how the securities industry operates by reinventing the status quo, which was manual, slow, and accessible only by the ultra-wealthy. We're digitizing and democratizing systems so that everyone has an opportunity to invest.

When you're at Apex, you drive this change. You're part of a global team with a clear vision: to be the trusted technology that powers the digital economy. Our offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila are home to over 1,000 employees.

Together, we’re shaping the future of financial innovation. Embrace change. Solve big. Win together. And be G.R.E.A.T. — grit, results, empathy, accountability, and teamwork — with Apex.

We’re proud to be recognized for the innovative work we do, the purpose-driven nature of our work, and the collaborative culture we’ve created. Here are just a few of the many awards we’ve recently received:

Best Places to Work

2026, 2025, 2024, 2023 - Presented by BuiltIn

WealthTech of the Year

2025 - Presented by US FinTech Awards

The World’s Top 250 Fintech Companies

2024 - Presented by CNBC

ABOUT THIS ROLE

As a Talent Operations Specialist on our People team,you'llplay a vital role in supporting talent operations across contractor management, regional administration, and employee support. Based in Manila andworkingUS business hours,you'llprovide essential operational support that ensures smooth talent processes while developingexpertisein HRIS systems, compliance procedures, and regional coordination. Your work will directlyimpactthe employee experience and operational efficiency of ourTalent and HRoperations while supporting cross-regional initiatives.

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Duties/Responsibilities

• Contractor Management Operations

  • Manage ongoing contractor lifecycle coordination, including documentation and compliance requirements

  • Conduct contractor manager outreach for contract extensions and renewals

  • Coordinate contractor administrative processes andmaintainaccuratecontractor records

  • Support contractor onboarding and offboarding procedures

• Workday Management: Serve as a primary point of contact for Workday-related tasks within the Talent Acquisition function, including data entry, troubleshooting, and ensuring data accuracy and integrity.

• Background Screening & Verifications: Track and coordinate required health checks for our employees in the Philippines, ensuring compliance and maintaining accurate records. Manage background check and fingerprinting processes, including initiating checks, monitoring progress, and escalating any flagged results as needed.

• Recruitment Operations Support: Provide comprehensive operational support for all recruitment activities, including:

• Job Requisitions: Build job requisitions in Workday, ensuring accuracy and alignment with job architecture, partnering with HRBPs and the Compensation team as needed

• Interview Coordination: Support with interview scheduling, coordination and logistics while ensuring a positive experience for candidates and interviewers.

• Candidate Relationship Management: Maintain communication with candidates, providing updates and addressing inquiries as needed.

• Offer Management: Prepare and verify the accuracy of offer documents for approval within Workday or DocuSign.

• Document and Template Maintenance: Maintain and update document templates (offer letters, employment agreements, addendums) and message templates as needed.

• Administrative Support: Perform miscellaneous administrative tasks, such as maintaining recruitment records, updating the applicant tracking system, and supporting special projects and audit requests as needed.

Education and Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience) required.

• 2+ y